Six or eight poles, and that many places: every extra sign-up gets sorted out by hand, by message, in the evening. BetterSport keeps the capacity, the levels and the pass balances in order for you, while you teach.
A fixed amount of equipment, levels that protect bodies, half-used passes and two enrolment waves a year: all of it gets tracked, or lost.
Each session's capacity follows the number of poles available, and the class closes itself once it is full. The waiting list takes over and assigns the first place that frees up.
Students declare their level when they sign up, and it stays on their profile. Prerequisites appear on the session itself, before booking, so a beginner never lands in an advanced class.
The ten-class pass sells online and counts down with each booking, with a balance the student can see. Payment goes through Stripe the moment the place is taken.
Confirmations, class reminders and expired-pass notices go out automatically. Absences drop and you stop writing the same message twenty times over.
A pole season is not a calendar: it is a collection of small constraints that overlap. A capacity dictated by your equipment, three or four levels, themed classes that rotate, passes started on different dates and an enrolment form to complete, image rights included.
Taken one at a time, each of these is manageable. Together, they demand constant attention. Keeping all this information in one place does not magically make the week lighter: it simply removes the copying back and forth between a notebook, a spreadsheet and an inbox.
Pole demands physical commitment and properly supervised progress. An advanced session open to everyone puts the student as much at risk as the studio, and no rule posted in a story replaces a prerequisite shown at the moment of booking.
On the admin side, everything hinges on sign-up: contact details, level, explicit consent for class photos. When the form is complete from the start, you stop chasing missing documents in the middle of the September rush.
In an ordinary gym, one more sign-up changes nothing. In a pole dance studio, that person has nowhere to hold on. The number of poles sets the capacity, and every class has its own level. So management software that is any use in this discipline starts from the equipment, not from an empty calendar.
The rest of the year follows the same logic. A wave of enrolments in September, a fresh start in January, half-used passes, themed workshops that sell out in a few days. As long as all that lives in a notebook, a spreadsheet and an inbox, you are the one stitching the three together in the evening. Keeping this information in one place changes one thing above all: the time you no longer spend on it.
Your sessions are published and open around the clock. A student should be able to book at 11pm, from their phone, without writing to you: they pick their class, see whether a pole is still free and confirm in a few clicks. When a session is full, the waiting list kicks in and the first place given back is allocated automatically. The booking system also sends the reminders, so far fewer students simply forget, and not one message has to be written by hand.
A level is a field on the member record, not something you keep in your head. Prerequisites appear on the session concerned, before payment. Your cancellation rules are written once and apply on their own, so you are not ruling case by case every week. Taking these repetitive decisions off your plate already buys back an evening.
Member records, groups, memberships, subscriptions and passes all sit in the same platform. You find the balances, the sign-ups and the payments in the same dashboard. Online payment goes through Stripe, at the moment of booking: no more cheque forgotten at the bottom of a bag. On the billing side, your invoices and your accounts stay with you, as BetterSport has no accounting module.
Confirmations, follow-ups and email campaigns go out automatically. Access to the studio can run on a QR code, and several coaches work on the same schedule with their own rights. You can also give your studio an iOS and Android mobile app in your own branding, so your users find their classes and their pass without opening a browser.
Software does not fill a class on its own. The searches people make are precise and often shy: the town, the word "beginner", the fear of being looked at. Saying plainly that you welcome complete beginners, with no fitness required, removes the first obstacle. That is why BetterSport also handles building a pole dance studio website, search-optimised for the activity, with the bookable schedule built into the pages.
The foundations are the same from one discipline to the next, only the constraints of the room change: dance school software answers to different capacities, those of a studio floor rather than poles. If you want to compare the approaches before choosing, our guide to running a dance school covers scheduling, booking and tools.
You do not need a tool built for a network of clubs. You need software that knows your poles, your season and your levels, and that goes in without endless configuration. BetterSport is bespoke: our team starts from your real needs, your plans and the way you run a studio, then builds the schedule and the rules around them.
Getting started is deliberately short. We bring over your classes, your plans and your members, then you try it in real conditions: a 14-day free trial, with no card details. Support is handled in French, and we answer configuration questions while you are setting up. Concentrate on your students; the time you get back can go into teaching rather than chasing. To talk it through, you can talk to an expert on a demo or start your free 14-day trial.
Yes, every session has its own capacity, with automatic closing and a waiting list.
Yes, with payment on purchase, a balance the student can see and a deduction on every booking.
Yes, multi-coach is built in, each with their own sessions and access rights.
No. The trial runs for 14 days and asks for no credit card.
The student joins the waiting list for that session. As soon as a cancellation frees a pole, the place is offered automatically, in order, by email. There is nothing for you to handle by hand.
Yes. A booking widget slots into an existing site: your sessions and your capacities stay managed in the software, and the student books from your own pages.
Yes, each of them has their own area, where they easily find their next classes, their pass balance and their history. That removes a good share of the direct messages.
Yes, with their own capacity, their own prerequisites and their own price. A themed workshop published online often fills faster than one announced by message, because it can be booked straight away.
