In a dance school, information scatters fast: a registration binder, a spreadsheet of fees, printed class lists already out of date. BetterSport brings the timetable, the memberships, the payments and the messages to families into one space, kept up to date by the registrations themselves.
A school has to keep track of three things at once: who dances, when, and who has paid.
Pre-school, introductory, ballet, modern jazz, hip-hop: every slot carries its time, its studio, its teacher and its number of places. Families book through your website, at any hour, and see the places still available.
Every student has a record, a group and a history. The teacher opens a list just before class, without waiting for the office to print it out.
Payment happens at the moment of registration, by card, through Stripe. Season fee, monthly subscription or session pass: each family picks its option.
Confirmations, reminders and file chase-ups go out on their own. For a change of studio or an extra rehearsal, you write straight to the group concerned.
September decides the rest of the year. If files arrive in a jumble, the office spends a month keying in, chasing and correcting. With an online registration form, the student picks their class and their level, the parent or guardian gives consent, the required document is uploaded and the fee is paid in the same go.
The committee no longer has to rebuild the headcount by hand. Registrations feed the groups, the groups feed the timetable, and the timetable feeds the lists the teachers consult. The information is entered once, by the person who knows it.
A dance school works by age bracket and by level, with students moving across during the season. One changes group, another tries a second style, a third stops in January. Those moves have to show up on the class list straight away, or nobody trusts it any more.
Each teacher has access to their own timetable and their own groups, without seeing files that are none of their business. At the studio door, QR code entry marks attendance in a couple of seconds. The rest of the time, the teaching team works on data it does not have to copy out again.
A dance season is not a series of one-off appointments. It is a class timetable that repeats every week, groups by age and by level, membership fees to collect and a show to put together in the spring. As long as all that lives in a ring binder and two spreadsheets, information has to be hunted down instead of simply read. Management software is there first of all to bring together, in a single place, what already exists.
The way it works stays simple. Families sign up online, pick the class, pay, then find everything in their own account. Teachers open an up-to-date list before stepping into the studio. The office follows memberships from a dashboard. Sign-ups, payments and communication stop being three separate jobs.
Creative movement, introductory, ballet, modern jazz, hip-hop, floor barre: every session carries its time, its studio, its teacher and its number of places. The class timetable is published and bookable around the clock. When a group is full the waiting list takes over, and the places still available can be seen at a glance. Our booking system handles holiday courses and rehearsals exactly like weekly classes.
The season form collects what you need: class wanted, level, consent from the legal guardian, supporting document. Payment follows straight away through online payment run by Stripe. Your prices show at the moment of choosing. Between the season membership fee, the monthly subscription and the session pass, every family takes the option that suits them.
Every member has their own record: contact details, group, payment history, documents provided. The data recorded stays yours, and you keep control of the team's user accounts. At the door of the class, QR code access lets you check a member in without calling the register. In multi-coach mode, each teacher sees only what concerns them.
A cancelled class, a change of studio, a dress rehearsal brought forward by an hour: the news has to go out the same day. Confirmations, reminders and follow-ups become automatic messages, and you can write straight to a group with our emails and campaigns. The season's events, from the holiday course to the gala, are managed like bookings with limited places.
If your school is starting from nothing on the shop window side, building your dance school website and class management are set up in the same project. If you already have a site, a booking widget slots into it without rebuilding anything.
A school's admin is always the same: checking that a file is complete, printing a list, working out who has paid what, answering the families who want to switch session after the first class. None of it disappears, but all of it happens in one place, from the same data. The dashboard replaces the reports you used to put together by hand at the end of term.
A school still has its obligations: obtaining consent from the legal guardian for an under-18 pupil, making sure of fitness to take part where that is required, telling members how their personal data is used and keeping it securely. The software does not decide for you. It keeps the written record and tells you what is missing.
BetterSport is a platform built for coaches and sports organisations, not an office tool adapted to sport after the fact. You can create a class, open bookings and take a membership fee in the same day. The trial lasts 14 days, with no card details and no charge. Sign-ups come straight into your account, with nothing to reinstall.
Simplify class management first, then use the tool to grow the school: one more session, a holiday course during the break, an extra discipline. See the subscription plans to work out the booking volume, the number of coaches and the options you need, or read our piece on running a dance school in 2026. And if you would rather talk it over before trying it, we will look at your organisation, your groups and your season calendar together: talk to an expert.
It is the tool that brings together season registrations, the class timetable, member records, payments and messages to families. It replaces the paper binder and the spreadsheets kept alongside it.
Yes. Each class is a separate slot, with its level, its age bracket, its studio, its teacher and a limited number of places, backed by a waiting list.
Payment is by card at the moment of booking or registration, through Stripe. Annual fee, subscription and session pass are all possible.
No, but the two work well together: a booking widget installs on an existing site, and BetterSport can also build the school's website.
As long as it takes to describe your classes, your levels and your season prices. As soon as the timetable is in place, the sign-up form and the payment are live, and you can send the link out to families.
Yes. The solution adapts to the activity: a private studio, a non-profit school, evening modern jazz classes or creative movement on a Saturday morning. The same service is used by neighbouring disciplines, from the gymnastics club to the circus school.
Multi-coach mode gives every member of the team their own access and their own schedule. The office keeps the overall view, the teachers manage their own classes and their own lists.
It stays in your database: records, groups, payment history. At the start of the next term you reopen sign-ups without retyping everything, and you write to last year's members.
